Payments Tracking for Auto Repair Shops

How to Create a Payment Record

– there are 2 ways to log payments in ARI –

There are two ways you can create a payment record in this auto repair software.

  1. from the Payments page

log in, go to Payments and click the + button to create a new payment

Here you will be able to select an existing invoice that you want to record a payment for. Then you need to input the paid amount as well as payment details. Finally, save the payment record and return.

   2. from inside the Invoice menu

log in, open an existing invoice, click the More button (upper-right) and choose the Client Payment option

From there you need to click the New Payment button and then choose a payment method. input the payment details and the amount and then Save. Return to the invoice to see the updated Paid values.

NOTE: You can register multiple payments for the same invoice (aka partial payments). The invoice status will automatically change to Paid when the due amount is zero or less.

Choose a Payment Option

– we cover all major types –

As a reputable auto repair service provider, it’s important that you offer your clients many ways to pay their invoices. Doing so will not only make your clients happy, but you will also increase your chances of getting paid faster and easier.

Luckily, ARI supports various types of payment methods so you can easily satisfy even the most demanding clients. Here are all the payment options accepted by ARI

• Cash
• Check
• Wire Transfer
• Paypal
• Online
• Others

Each of these options will allow you to store the needed payment details so you can process the payment later on.

Online Payments

– offer your clients the opportunity to pay their invoices online –

We live in a world where clients expect to be able to pay their invoices from the comfort of their homes or using their smartphones. Long gone are the days when the only means of payment was cash at the register. Car owners want to have full control over their finances and that means you need to offer online payment options as a method of payment.

Our software supports multiple online payment processing options that let your clients pay their invoices online, from their phones or tablets. Here are our online payments partners:

• Square
• PayPal
• Stripe
• 360 Payments 

Partial Payments

– you can add multiple payments for one invoice –

Sometimes you may need to log multiple payments for the same auto repair invoice. Maybe your client gave you an advance payment or maybe they want to pay in several rounds – whatever the case, you can keep accurate of all these payments using ARI’s multiple payment capabilities.

Simply add a new payment for the same invoice with the right details. ARI will automatically adjust the total paid values and even change the status of the invoice to Paid once the balance due reaches zero.

Another cool feature part of the Payments functionality is the ability to see in an instance the total amount paid for all your invoices and also the total pending amount. This can give you a quick insight into how many payments went through or how many are still awaiting processing.