Auto Repair Appointments – Feature Update

Here’s what’s new in the Appointments section of ARI

As of ARI V9.6.5 there are a few changes that should make your job as an auto repair service provider much easier. Make sure you update your app to the latest version before you proceed with this guide.

Most important changes in the Appointments feature of ARI

1. QR codes for all online appointments

Starting with ARI V9.6.5, every appointment made online, by your clients, using our online booking system will also generate a QR code.

The final booking page will look like this on the client’s end.

If a client comes to your shop with this QR code, all you have to do is

log into ARI on a mobile device (needs camera)
go to Appointments
click More (upper right corner)
tap the Scan QR Code Appointment
scan the QR code with your camera

If the scanning was successful, then you should see the client’s appointment on your screen.

2. Create Appointments from JobCards

This has been a long-requested feature and we’re happy to say that we finally got the chance to implement it. You can now create an appointment straight from the JobCard menu. The client, vehicle, and invoice/estimate data will automatically populate into the new appointment.

This is useful in cases when you create Estimates. Once the estimate gets approved by the client, then you can simply book that entire job right into your calendar.

Here’s how to create an appointment from the JobCard menu

go to JobCards page
open up an existing jobCard
click the More button (upper right corner)
tap the Create an Appointment
select the time and date you want to book the client
verify and Save the appointment

3. Show Vehicles associated with the selected Client

Just the same as with JobCards, from now on, when you select a Client in the Appointment section, the system will automatically filter down only the Vehicle associated with that client. This should make it much faster to create an appointment.

login -> Appointments -> add new Appointments -> tap to Add a Client -> tap to add a Vehicle

4. Show Clients associated with the selected Vehicle

Obviously, the same applies backward. If you select a vehicle first and then add a client, the system will display only the associated owners first. This way, you won’t have to search for the client manually

login -> Appointments -> add new Appointments -> tap to Add a Vehicle -> tap to add a Client

5. Search functionality

You can now search through your appointments by client name or vehicle registration number. All you need to do is open the Appointment section, go to More, and tap on the Search Appointment button. Input the client name or car’s registration number to pull up the respective appointments.

We hope you find these updates useful. If there is anything else you’d like to see in your auto repair software, don’t hesitate to contact us.

The new Inventory Update Flow in ARI

How Inventory Updates Work in ARI ARI automatically keeps your parts and tires inventory in sync with your invoices. When you add parts to an invoice, save it, convert between estimates and invoices, void, or delete, your stock numbers update accordingly. No manual adjustments needed. Here is exactly how it

Auto adding tire fees in ARI (Auto Repair Software)

Tire Fees Update in ARI

Stop Leaving “Tire Money” on the Table If your shop does tire work, you know the drill. Every swap means manually clicking through to add levy and disposal fees. It’s tedious, it’s easy to forget, and—let’s be honest—when the shop is busy, those fees are the first things to slip

Custom Disclosures in ARI

“They Laughed When I Handed Them the Invoice… But They Signed It Anyway.” You know the feeling. You’ve spent three days under a hood, your knuckles are raw, and the job is finally done. Then comes the “I didn’t authorize that” conversation. In some states, that conversation isn’t just a

Building Custom Invoice Templates with AI

Stop Rebuilding Your Invoice From Scratch. Just Take a Photo. You’ve spent years getting your invoice “just right.” Maybe it’s a layout you perfected on paper, or a format your customers have recognized since the 90s. Then you switch to a new software and—boom—you’re staring at a blank template editor,

Updated Inspection Customization in ARI

Brand Your Inspection Reports to Match Your Shop Every shop has its own identity—your logo, your colors, your brand. But until now, inspection reports generated in ARI (Auto Repair Software) all came out looking the same. If you’ve ever wished your inspection PDFs matched the rest of your shop’s professional

Client Portal Dashboard Update in ARI

Introducing the New Client Portal Dashboard: The Ultimate Self-Service Hub Your customers just got a major upgrade. We’ve completely rebuilt the Client Portal Dashboard from the ground up. It is no longer just a list of invoices—it is now a command center where your clients can manage their entire vehicle